Responding to a Review

Responding to a Review

After receiving the email with the decision, log in to your dashboard. Select the manuscript you have been notified about.

Within the Review tab of the manuscript, you will also see a copy of the Editorial Decision under Notifications. Depending on the type of peer review the journal uses, you may see less information on the Review tab of the journal. The example below shows an open peer review which allows authors to see who the reviewer was.

To view the Editorial decision, click the link under notifications.

Based on the information in the editor’s message, you must now prepare your revisions.
Uploading the Revised File #
Once you’re ready to upload the revised file, scroll down the page and find the panel for Revisions.

Use the Upload a File link to upload your revised manuscript.

Use the dropdown menu to choose whether you are uploading a revision of an existing file.

Then upload the revised file and hit Continue.

Check the file details and hit Continue again.

If you have any additional files to upload, do so now. Otherwise, hit Complete.

Your revised file is now visible in the Revisions panel.

Inform the Editor

The editor will receive a notification about the new file(s) being uploaded. Additionally, you can inform the editor via the Review Discussion panel as explained below.

From there, select the Add Discussion link.

Select the users you want to notify under Participants.

Add a subject line and a message.

Hit OK to send the message.

An email has now been sent to the editor and you (and the editor) can see the message in the Review Discussions panel.

At this point, the author needs to wait to hear back from the editor as to whether the revisions are acceptable.

Revisions Accepted

You will receive an email that your revisions have been accepted.

In addition, notifications will appear on your dashboard.

The notifications show up in order of date, meaning the most recent one will be on the bottom. Click on it to open the message (which is the same as the email you would have also received).

Use the X in the upper right corner to close the window.

Further down your dashboard, you will also see a discussion reply from the editor.

Clicking the discussion title will open it up.

Congratulations! You’ve been accepted and your submission file is moving on to the Copyedit stage.

Resubmitting for Review

If the editor’s decision is to resubmit for review, you will need to log in and select the article in your submissions page. The resubmission is done in the review stage, there is no need to start a new submission.

At the review stage you will need to do two things to resubmit once you have revised your document:

Upload the new file in the revisions section. To upload a new file, click on ‘Upload file.’ A new window will open allowing you to upload your file(s). Select the appropriate option from the dropdown menu to indicate you are submitting a revision of an existing file.

Add a discussion to notify the editor that you have re-submitted.

The peer review process will be repeated, and you will likely receive additional revisions to make. Once these are completed and accepted, you will then be moved to the next stage.

 

 

 

Responding to a Copyediting Request

The next step in the workflow is to inspect your submission files that have been copyedited.

You will receive an email indicating that files are available. To see them, login to the journal and go to your dashboard.

You can see your entry in the My Authored panel. Select the Copyediting link to go to the full submission record, including the notification in the Copyediting Discussions panel.

Click on the linked discussion to open it, read the message, and open the attached file.

Once you have read the attached file, you can respond to the copyeditor indicating any required changes or your approval.

If needed, you could attach a revision, but for this example we will simply approve the changes and hit OK.

On your dashboard, you can see that you were the last person to reply to the message.

Your role in the copyediting process is now complete and you can wait for the request to proofread the final galleys (e.g., PDFs, HTML, etc.) before publication.

Responding to a Proofreading Request

The next step in the workflow is to inspect your submission files that have been converted into galleys (e.g., PDF, HTML, etc.).

You will receive an email indicating that files are available. To see them, login to the journal and go to your dashboard.

You can see your entry in the My Authored panel. Select the Production link to go to the full submission record, including the notification in the Production Discussions panel.

Click on the linked discussion to open it, read the message, and open the attached file.

Once you have read the attached file, you can respond to the Layout Editor indicating any required changes or your approval.

That’s it! Your role in the editorial workflow is now completed.